Touring Procedures
Cultural Fluency training with AuSM, 2.28.24
Spring cultural fluency training with the Autism Society of Minnesota:
Presentation slides:
Handout:
For all guides, please complete the appropriate feedback form for attendance credit:
or
Online cultural fluency training and feedback (for those who missed our in-person session)
Guide-Organized Group Tour Reservation Procedure
Special Exhibition and Permanent Collection Private Tours
Please follow this procedure when you as a guide organize your own adult groups and will be leading the tour. Group size is minimum of 10 and maximum of 20. All groups of 10-20 participants must be scheduled as explained within this procedure:
Safety and Security training with Ross Guthrie
Here is the video of our safety and security training with Mia’s Director of Security, Ross Guthrie:
Safety training with Ross Guthrie 3.15.23
Here is the procedure that Ross discusses in his talk, including the list of safe places on each floor, in the facilities lockdown update:
Facilities Lockdown Procedure Updates revised 7.16.18
A separate message is being sent to ask guides to join the museum’s Omnilert system. This system sends emergency alerts as well as weather closures to your cell phone. If you miss the deadline included in that message and wish to be part of the Omnilert system, contact Kara and Debbi directly.
Review for return to in-person tours, March 29, 2022
Here is the recording:
Review for return to in person tours on March 29 2022
Here are the slides:
Training 03.29.22_Return to in person tours (1)
Here is the chat:
return to in person tours chat 03.29.22
Virtual Tour Resource Page
Training materials and videos for giving virtual tours will be posted here for your reference.
Virtual Tour Refresher on 12.14.21:
Virtual Tours at Mia (overview)
Virtual Tour Refresher presentation:
2021 Training_ Refresher of virtual tours, 12.14.21
List of virtual tour guides and docents, updated 3.4.21:
Virtual Touring List 2021 (3.7.21)
Videos of training sessions held this fall 2020:
9/29 and 10/1: Overview of virtual tours at Mia
10/8 and 10/13: Adult and University virtual tours
10/6 and 10/14: School virtual tours
Video: General instructions on how to use Zoom for the first time, from Cozy Grammar:
How to use Zoom for the first time
Video: General instructions on how to host a meeting on Zoom, from Cozy Grammar:
Templates to use when contacting tour requestors:
Suggested template for initial contact for school tour
Suggested template for initial contact for university tour
Suggested template for initial contact for adult private tour
School Tours. Training videos for working with Google Slides:
General introduction to the master Google Slide template for school and AAG tours
How to move slides and images within a presentation
How to insert a contextual photo and credit line
How to save and insert a detail photo of the artwork
Adult/University Tours: Training videos for working with Google Slides:
General introduction to the master Google Slide template for adult tours
How to insert an image from the Mia collection page
How to add Mia credit line information
How to adjust image size and text
How to insert a contextual image and credit line
Additional tour resource videos, new 12.30.20:
Downloading and printing from PPT and PDF
Tour day support in Zoom, adult tour
Tour day support in Zoom, school tour
Sharing tour slides in Google Meet
Tour Support Volunteers (posted 3.25.21):
Hosting Virtual Tours on Google Meet
NEW resources posted on 2.1.21:
The docent study group “Let’s Talk Tours” met to discuss virtual tour experiences (for adult and school tours). Here is a recording of that meeting, where participants shared the slides from their various tours:
Brown Bag for virtual school tours, on 2.1.21:
Notes from Brown Bag:
Brown Bag virtual school tours
Slides from Brown Bag (includes best practices for creating engaging Google Slides):
Brown Bag for Virtual School Tours
Virtual Tour Experiences (this will continue to be updated. Send any new reflections to Kara to post):
Virtual Tour Experiences_ 11.14.20
And here is a summary of some tips shared so far from Ginny Wheeler (11.17.20):
And here is the link to the video of our information session on 11.12.20, where people who have given virtual tours shared their experiences:
Info session on virtual tour experiences
Examples of virtual tours
Sample virtual tour for adults of Living Clay exhibition by Mary Ann Wark: Ikebana Association
Sample tour slides: Virtual tour of Living Clay
Sample book tour from Ginny Wheeler, slides and notes: Island of Sea Women Virtual Book Tour
And notes from the book tour: Island of Sea Women Tour Notes
Sample tour from Terry Edam: 09.17.20_A_DH_Terry E_Catholic League_View
And here are some questions from Terry’s tour: window view questions
To read more about some experiences with virtual touring, check out the September issue of the Docent Muse:
We have some examples of student interaction in classrooms for Creativity Academy:
Zoom example: Creativity Academy
Google Meet example: Creativity Academy
Tour development and research resources
Here is a PDF containing all the images in the Art Adventure sets. All these images have great content within the AAG booklets, accessible within the main menu, Programs/AAG/AAG sets.
Accessibility rack card/Accessibility at Mia
From Debbi Hegstrom, a PDF of the accessibility rack card currently available by the first floor elevator by the Mia store.
Accessibility_Rack Card-LRGprint
If you open the PDF, you will find the live links to verbal descriptions and social narratives on the artsmia website. To get to the general Accessibility information on artsmia, click this link.
Touch tour approved object list, 2018-2019
From the Docent Accessibility Study Group, the list of approved objects for Touch Tours:
Touch tour theme and object suggestions, 2019
From the Docent Accessibility Study Group, these notes include suggested object pairings, tour themes, and additions to the Mia-approved “touch” object list.
Prop boxes (boxes not inventoried) 2019
Here is a list of objects in three of the prop boxes which are missing an inventory sheet:
Uninventoried tour prop boxes in Mia tour office
All other 11 prop boxes have a laminated contents sheet. These are kept on left side of shelf above the prop boxes.
Touch Tour Essence Board and Tactile Board Inventory 2019
From the Docent Accessibility Study Group, an inventory of the essence boards and tactile boards available in the Tour Office. The essence boards would work well with children’s tours, too, as they allow the kids to touch something on the tour:
Short videos for Accessibility Training
From Juline Chevalier, the links below are to four short videos on interacting with people who have disabilities:
Zach Anner: “Top 10 Things I Wish People Knew About Cerebral Palsy”
Four awkward things to avoid saying when you meet a disabled person
Five awkward things to avoid doing when you meet a disabled person
VTS Object List 2017
Visual Thinking Strategies List 2017 (Word file) OR Visual Thinking Strategies List 2017 (PDF)
Checklist for lead docent to use when getting in touch with tour contact and planning tour:
Lead Docent Checklist VTS School Tours (Word file) or Lead Docent Checklist VTS School Tours (PDF)
And here is a form letter for your use in contacting schools/teachers:
Form letter to send to tour contacts (PDF) or Form letter to send to tour contacts (Word file)
IPE Cultural Competency Sessions PowerPoint – Dec. 2016
IPE Cultural Competency Sessions Powerpoint
Heather Lou, M.Ed.
Assistant Director, Multicultural Center for Academic Excellence
Office for Equity and Diversity, University of Minnesota
K-12 Tour Arrival Procedure for School Tours
K-12 Tour Arrival Procedure for Docents and Guides
Updated 11/17/2015
Here is a link to the school tours pre-visit video:
“Your Trip to Mia” video (scroll down to bottom of page to find them)
Adult and University Group Guidelines – Guided Tours
Guidelines for Guided Tours for Adults – Tour Adults
School Tour Guidelines – Self-guided K-12
Guidelines for Self-guided School Tours – Tour Self-Guided